Workflow Automation Solutions for Businesses.
Faster approvals, zero manual busywork, and instant organisational visibility through modern automation solutions.
- No coding required
- Cloud or on-premise
- Financial services
- Public sector
- Healthcare
- Manufacturing & retail
From paper form to automated process in three steps
Replace printed forms, email chains and spreadsheets with one place where every request is submitted, approved and tracked.
Design the form
Drag fields onto the canvas, add file uploads and validation, and preview it as the requester will see it.
Build the approval flow
Add steps, choose who approves and how many must agree. Decide which groups can start the process.
Submit, approve & track
People submit from any browser. Approvers are notified, sign off, and you watch every request move in real time.
We don't just give you software.
We analyze and map your workflows to uncover bottlenecks, streamline operations, and deliver custom solutions tailored to your business goals.
Book a workflow assessment-
Analyse
We study how requests, forms and approvals move through your organisation today.
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Map
We document each workflow step by step and pinpoint the delays, duplication and bottlenecks.
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Deliver
We build, test and launch a solution on WeAutomate tailored to your business goals — and train your team.
Everything you need to run approvals online
Drag-and-drop forms
Design request forms with text, dropdowns, dates, file uploads and validation — no developers needed.
Learn moreVisual process designer
Build an approval chain in three steps, or start from a ready-made template and adjust.
Learn moreFlexible approval rules
Any one, all, majority, a set number or one after another — per step, by group or person.
Learn moreSignatures & PDFs
Approvers sign by drawing or uploading. Export any request as a branded PDF document.
Learn moreTasks & notifications
Approvers get a task inbox and alerts the moment it's their turn. Nothing waits unnoticed.
Learn moreFull audit trail
Every decision is logged with who, when, comments and signature — ready for any audit.
Learn moreApproval rules that match how your organisation decides.
Set a rule for each step. Assign groups, specific people or the requester's line manager — WeAutomate works out who's next and waits until the rule is met.
- Different flow per case type — one form, separate chains for travel, salary or transfer requests.
- Requester chooses approvers — for memos and sign-offs where the route depends on the request.
- Send back, not start over — return a request to any earlier step for corrections.
How many must approve?
One platform for every request in your organisation
- Staff requisitionManager → HOD → GM → HR → CFO → CEO
- Leave requestLine manager → HR
- Salary & travel advancesA different flow per advance type
- Employee onboardingHR → IT → Facilities
- Payment requisitionManager → Finance → CFO
- Expense claimsLine manager → Finance
- Budget transferHOD → Finance (2 of 3)
- Petty cashLine manager only
Procurement
From requisition to supplier onboarding, with every quote and approval on record.
More use cases- Purchase requestManager → Procurement → CFO
- Vendor registrationProcurement → Compliance
- Tender evaluationCommittee majority vote
- Contract approvalLegal → GM → CEO
Customer Service
Turn customer requests into tracked cases with clear owners and timelines.
More use cases- Service requestsAgent → Team lead → Technical
- New installationsEligibility → Technical review
- Refunds & creditsSupervisor → Finance
- ComplaintsAgent → Manager
- System access requestLine manager → System owner
- Change requestCAB quorum approval
- Equipment requestManager → IT → Finance
- Incident sign-offIT lead → Business owner
Built for organisations that answer to auditors
Secure access
Token-based authentication and group permissions decide who can start, see and approve each process.
Tamper-proof history
Approval logs can't be edited. Each decision is stored once per person, per step, per version.
Your choice of hosting
Use our cloud, or run WeAutomate in your own data centre to keep data in-country.
Open REST API
Connect other systems with a documented API and interactive OpenAPI (Swagger) reference.
What is WeAutomate?
WeAutomate is a no-code workflow platform delivered as a service. You design request forms, define who must approve each step, and WeAutomate routes every request, notifies approvers, collects decisions and signatures, and keeps a full history — all in your browser.
Do we need developers to set it up?
No. Forms are built by dragging and dropping fields, and processes are created in a three-step designer. Your administrators can build and change processes themselves. If you want help, our team can build your first processes with you.
How long does it take to go live?
A simple process — like a leave request or purchase approval — can be built and tested in an afternoon. Most organisations have their first processes live within a week, including setting up users, groups and line managers.
Can approvers be chosen per request?
Yes. Turn on runtime approvers for a process and the requester picks who approves each step, and in what order, as part of submitting. Those people then approve one after another.
Can a request be sent back for corrections?
Yes. Approvers can approve, reject, or send a request back to any earlier step. The history keeps every version, so you always see what changed and who decided.
Where is our data hosted?
WeAutomate is available as a cloud service, or deployed on servers in your own data centre for organisations with data residency requirements. Access is protected by secure, token-based authentication.
Put your first process online this week.
Book a 30-minute walkthrough and see your own process running on WeAutomate.